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Programme Coordinator/Kairuruku Hōtaka

Job details

Massive Company Trust (Massive Theatre Company)
21 Oct 2022
Work type
Full time employment
Work classification
Management & Admin


The Programme Coordinator (Kairuruku Hōtaka) will work closely with Massive’s team to manage and deliver administration, operational and marketing aspects of the company’s core business, including the delivery of the annual workshop and activity programme.  As one of Aotearoa’s most established theatre companies, this is an exciting time to join our whānau as we look to develop and grow.  There is potential in this role to make your mark, become an integral part of the company and contribute to the development of rangatahi, emerging artists and professional practitioners across Aotearoa.

This is a permanent employment role - approximately 35 hours/week - with a flexible start date of Nov/Dec 2022 or Jan 2023.


Key Areas of Responsibility:

Workshop Programme Coordination, Marketing & Administration

  • Ensure the smooth running of Massive’s annual workshop programmes and other core company activities
  • Work alongside the Marketing Manager to develop and deliver a marketing plan to best ensure all workshops and company activities are well attended
  • Manage and maintain the registration process and manage communications with participants from the point of registration through to post-attendance follow-up of events and activities
  • Liaise with key partners of the workshop programme (venue managers, schools, etc) to manage all bookings and communications with venues and partner organisations
  • Manage the budget for workshop expenditure (venue hire, materials, etc) as set by the General Manager
  • Maintain support material for teaching artists and participants including workshop booklets, feedback booklets, Health & Safety material, participant rolls and workshop gear
  • Liaise with teaching artists to co-ordinate the practical running of each workshop, including ensuring their timely access to support material, venue access keys/cards and Health & Safety information
  • Maintain the filing system to keep accurate records of all relevant Health & Safety documents and workshop statistical data including attendance numbers and demographic information supplied by participants
  • Compile feedback information from workshops and maintain filing of these records
  • Attend designated events as Massive liaison and manage the smooth running of public showings, company events and other activities as required


General Business

  • Maintain a central company calendar of events and activities, including all relevant venue and teaching artist details
  • Assist Marketing Manager to maintain the general database of all contacts needed for Massive business (as needed)
  • Maintain filing of general company materials
  • Book venues for rehearsals of productions (and manage comms) in advance of a production producer being contracted
  • Support the General Manager in administration of general business as needed, including compiling statistics as requested for reporting
  • Attend Massive Company Trust board meetings and record and file minutes of meetings in a timely manner (in conjunction with Marketing Manager)
  • Purchase, order or request office, workshop or other supplies as necessary
  • Oversee and facilitate access to storage facility when necessary
  • Other office duties as determined by Management Team (within reason)


Desired skills and qualities:

  • Well-organised with the ability to develop, plan and work to a schedule, ensuring all tasks are achieved in a timely manner with attention to detail
  • Able to be proactive and anticipatory with planning and use critical thinking skills
  • Comfortable working across several tasks or projects at once
  • Great with adhering to systems and processes for easy workflow management, as well as being able to implement new systems when necessary
  • Excellent written and verbal communication skills – experience in writing copy in accordance with a brief will be a huge advantage
  • Experience in working with and managing social media and other digital platforms
  • Ability to self-manage tasks and work efficiently
  • Comfortable working independently or as part of a team
  • Knowledge of and/or experience working in the arts sector
  • A great sense of humour will give you bonus points :)
  • Must be a NZ citizen, NZ permanent resident or hold a valid NZ work permit


Massive welcomes applications from individuals of all backgrounds, orientations and identities. As an organisation, we are committed to building equity, excellence and accessibility in the performing arts sector.

When seeking applicants, we strongly encourage the engagement of Tangata Whenua as well as people belonging to under-represented communities including POC, immigrant, queer and/or disabled communities.

How to apply

Please send your CV and cover letter to Todd Waters, Massive's Marketing Manager, at  If you have any quesitons, you can also ring Todd on 021 298 5053.  We look forward to hearing from you!  .gā mihi nui,

Written by

Massive Company

5 Oct 2022